How To Find and Hire Employees

You need a clear and thorough hiring process to find the right new employees. Find out how that process works.

The way you hire people should be planned out and methodical.
Get ready for the process by researching the job market and ensuring you have all the proper paperwork.
Once you start the process, think about the exact job you are hiring for and how much you are willing to negotiate once you make an offer.
This article is for business owners and hiring managers who want a complete guide to a successful hiring process and are looking to hire new employees.

Getting Your Business Ready to Hire People

Whether hiring for the first time or the thousandth time, you should have a clear plan for finding and bringing on new people. The process will become more streamlined as you hire more people and change your standard operating procedures. Take these steps to ensure your business is ready for the new hire.

Do Your Thorough Research

Find out who is hiring, what the economy is like in your area, and look at other job postings. It will give you an idea of things like salary and competition in the market. Who else is looking for someone with these skills? Once you know that, you can adjust the rest of your hiring process to match what others are doing, or you can do the opposite and stand out, so that job candidates are more interested in your company than in others.

Get Your Paperwork in Order

Sometimes, you might only have to fill out the paperwork once. For example, you could make a template and fill in the necessary information for each new hire. In other cases, the process can be done entirely by itself. These are some of the forms that can be part of a new hire's paperwork.

W-4: This form lets you figure out how much tax should be taken from each paycheck.
I-9: This form checks if a new hire is allowed to work.
Direct deposit form: This gives you an employee's bank information so you can pay them quickly and easily.
Non-compete agreement: A non-compete agreement will usually say how long the employee is not allowed to work for, be a consultant, or do other things for a company that does business like yours.
Employee handbook: A company's mission, vision, policies, dress code, code of conduct, and other things are written in the employee handbook.
Acknowledgement form: On this form, the new employee confirms that they have read and understood all the necessary documents.
Agree to drug tests: Some companies require new hires to agree to drug tests before they start working and to agree to random drug tests for as long as they work for the company.

If You Need To, Hire Help

It's okay that not every small business has an HR department or even someone on staff who knows how HR works. It's better to find someone who can do the job well than to keep hiring the wrong people and end up with a high turnover rate or people who don't work out. For companies with only one HR person, using outside help for things like hiring, payroll, benefits administration, etc., can be a great way to handle the heavy lifting of compliance and reporting requirements for both new hires and the company's current employees.

Getting Your New Worker on Board

Give an introduction. Even if it seems far away, a new hire must get a big picture of the company
Talk about the core values and expectations of your company. This is always important before starting a new journey with a new employee. The better off your company and your new employee will be, the sooner you tell them what you expect from them.
Talk about the duties of the job. You probably talked about a lot of this during the interview, but it's good to go into more detail now that the employee has the job
Give them a project to start with. Many people who just got jobs are eager to get going. Give them something to do right away instead of making them sit through orientations and company overviews at the start
Give them a mentor. Find a mentor who has a similar job to the new employees so they can ask questions and get pointed in the right direction